This service is perfect if you have all of your plans in place but need a coordinator to execute them on your wedding day.

We start working together six to eight weeks before your big day! By getting to know you and the vision you have created we execute your plans seamlessly on your wedding day. We put together your wedding day itinerary, confirm with your vendors and oversee every aspect of your rehearsal and wedding—tying up any loose ends along the way. We ensure that your wedding day itinerary is executed flawlessly without you having to bare the stress.

Planning & Execution

Client Communication:

  • Unlimited contact during the 2-month period.

  • Create a timeline for wedding party

  • Create an analysis of wedding and possible suggestions to create a seamless environment 

  • Review all the vendor contracts signed and executed by Client—this includes venue BEO.

 

Vendor Communication:

  • Create timeline for all vendors that includes set up, end time, and breakdown times.

  • Confirm the orders client put in is correct in color, quantities, etc.  

  • Send out wedding game plan to all vendors that includes: venue policies and procedures; directions for loading and unloading; design plan; timeline approvals; rental item confirmations;

  • Musical orchestration: confirm all songs and timing with the DJ, live bands, and/or musicians; coordinate the sound check pre-event

  • Communicate and manage banquet staff regarding set ups and compliance of floor plans

 

Day of Implementation:

  • Organize ceremony rehearsal with bridal party and family day before the wedding

  • Direct ushers with seating and program distribution

  • Assist with set up of small ticket items such as table numbers, menu’s, wedding favors.

  • Work with band musicians/DJ to establish timing for grand entrance, first dance, cake cutting, bouquet and garter toss, and last dance

  • Prepare and handle final payments and gratuities to vendors

  • Keep all events on time and communicate any on the fly adjustments as needed

I. DAY OF COORDINATION

Can't Find What You're Looking For?

 Whether you are looking for more or less, AVE strives to meet the needs of our clients. Our desire is to create a memorable and unique wedding that you will remember forever!

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